Role-Based Security (RBS) is a strategy in Power Apps that restricts or grants access to various features, screens, or data depending on the user's assigned role. It plays a vital role in safeguarding sensitive information, ensuring compliance, and tailoring the app experience for different users.
Implementing RBS in Power Apps
1. Canvas Apps
Canvas apps don't come with a built-in role management system, so role-based access must be custom-built.
Implementation steps:
- Use User().Email or User().FullName to determine the current user's identity.
- Store role definitions in a data source like SharePoint, Excel, or Dataverse.
- Apply logic like the following to manage access:
2. Model-Driven Apps
Model-driven apps integrate directly with Dataverse, which offers built-in support for security roles.
How it works:
Assign users to predefined or custom roles within Dataverse.
Security roles automatically manage:
- Access to entire tables (create, read, update, delete)
- Visibility of individual columns
- Permissions at the record level (based on ownership or business hierarchy)
No additional logic is needed within the app—Data verse handles access enforcement behind the scenes.
Key Takeaways
- Canvas Apps offer design flexibility but require manual role control setups.
- Model-Driven Apps provide out-of-the-box, robust security features through Dataverse, ideal for scalable and secure business applications.
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Power App Role Based Security |
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PowerApps